An inventory that reflects what software platforms and applications are being used in the organization shall be documented, reviewed, and updated when changes occur.
Guidance
- This inventory includes software programs, software platforms and databases, even if outsourced (SaaS).
- Outsourcing arrangements should be part of the contractual agreements with the provider.
- Information in the inventory should include for example: name, description, version, number of users,
data processed, etc.
- A distinction should be made between unsupported software and unauthorized software.
- The use of an IT asset management tool could be considered.
The inventory of software platforms and applications associated with information and information processing shall reflect changes in the organization’s context and include all information necessary for effective accountability.
Guidance
The inventory of software platforms and applications should include the title, publisher, initial install/use date, and business purpose for each entry; where appropriate, include the Uniform Resource Locator (URL), app store(s), version(s), deployment mechanism, and decommission date.
Individuals who are responsible and who are accountable for administering software platforms and applications within the organization shall be identified.
When unauthorized software is detected, it shall be quarantined for possible exception handling, removed, or replaced, and the inventory shall be updated accordingly.
Guidance
- Any unsupported software without an exception documentation, is designated as unauthorized.
- Unauthorized software can be detected during inventory, requests for support by the user or other means.
Mechanisms for detecting the presence of unauthorized software within the organization’s ICT/OT environment shall be identified.
Guidance
- Where safe and feasible, these mechanisms should be automated.
- There should be a process to regularly address unauthorised assets; The organization may choose to remove the asset from the network, deny the asset from connecting remotely to the network, or quarantine the asset.
Organisation must maintain a listing of used data systems and their owners. Owner is responsible for completing the related documentation and possible other security actions directly related to the data system.
Data system documentation must include at least:
The organization shall maintain a list of data sets contained in the data stores it manages.
The documentation shall include at least the following information:
The organization's information systems and hardware are comprehensively covered by systems management. Through system management, it is possible to e.g. automatic updates.
Our organization has defined policies in place to prevent or at least detect the use of unauthorized programs.
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