Hankintojen turvallisuus - sopimukset

A supplier agreement will be drawn up with all partners directly or indirectly involved in the processing of data. The aim is to ensure that there is no misunderstanding between the organization and the supplier of parties' obligations regarding to complying with security requirements.

The organization shall include in the supplier agreement, as appropriate:

• the data used by the supplier (and possible data classification) and staff receiving access to data
• rules on the acceptable use of data
• confidentiality requirements for data processing staff
• parties responsibilities in meeting regulatory requirements
• parties' concrete responsibilities in relation to data security (e.g. access control, monitoring)
• reporting and correcting incidents
• requirements for the use of subcontractors
• allowing auditing supplier processes and controls related to the contract (and committing to correcting non-conformities)
• a commitment to return or destroy data at the end of the contract
• the supplier's responsibility to comply with organization's security guidelines

The responsible person monitors significant changes in the supplier's operations that may affect the supplier relationship and service level, and thus require other measures. The following aspects are taken into account:

• direct changes to supplier agreements
• service content improvements, new technologies or the development of new services
• significant changes in operating methods (either related to cyber security or other activities)
• changes in the physical location of the data
• changes in the supply chain / subcontracting process

The processing agreement binds the actions of the data processor (such as the system vendor).

It can be important for us to ensure an important partner takes responsibility of e.g. access control (logging) and data recovery at the end of the contract according to our preferred policies.