Non-disclosure agreement management

All employees handling confidential information should sign a confidentiality or non-disclosure agreement before processing confidential information.

The confidentiality commitment should include, among other things:

• a clear definition of confidential information
• the expected duration of the commitment
• required actions when the commitment is terminated
• the responsibilities and actions of signatories to prevent unauthorized disclosure of information
• ownership of information, trade secrets, and intellectual property and how this relates to the protection of confidential information
• permissible use of confidential information and the signatory's rights to use the information
• the right to audit and monitor activities involving confidential information

The requirements and needs for confidentiality agreements are reviewed and updated at regular intervals.

The processors of personal data (e.g. providers of data systems, other partners using our employee or customer data) and the agreements related to the processing of personal data have been documented. The documentation includes e.g.:

• Processor name and location
• Purpose of processing data
• Status of agreement

Confidentiality and non-disclosure requirements are reviewed at regular intervals and whenever changes affecting these requirements occur.

Organization's confidentiality or non-disclosure agreements continue beyond the employment contract or order.

Organization also has defined a procedure handling violations of the personnel obligations.